Adding vehicles - Fleet Admin

add a vehicle

Use this method for one‑off additions and quick corrections.

Steps:

1. Open Fleet Admin > Vehicles.

2. Select Add Vehicle 

   

3. Enter required fields:

   • Unit / truck number

   • VIN

   • Asset type

4. Add specifications:

   • Make, model, year

   • License plate and state

   • Terminal and group tags

   • Company (if multi‑fleet environment)

5. Save the vehicle.

After creation, the vehicle appears on the Vehicles list and becomes available for:

• Driver checkout / association

• HOS, DVIR, and telematics data capture (once a VDA or data source is associated)

Bulk Vehicle addition Upload

Use bulk upload for large onboarding events or data corrections across many units.

1. Download the latest vehicle upload template (CSV or Excel) from the Fleet Portal Help or Admin section.

2. Populate rows with vehicle information:

   • Required: unit number, VIN

   • Strongly recommended: asset type, make, model, year, license plate, terminal, group tags

3. Validate data:

   • Ensure VIN and unit number match existing systems of record.

   • Remove duplicates or test entries.

4. Upload the file using Import / Bulk Upload in Fleet Admin > Vehicles.

5. Review any validation or error messages and correct the file as needed.

6. Confirm the import and verify records in the Vehicles list.