Vehicle status management

table of CONTENTS

1. Available Status Types

2. How to Change Vehicle Status

3. Automatic Status Changes

4. Status-Based Notifications

available status types

• Active Vehicle is operational and available for assignment.

• Assigned Vehicle is currently assigned to a driver or department.

• Maintenance Vehicle is undergoing scheduled or unscheduled maintenance.

• Out of Service Vehicle is temporarily unavailable (awaiting parts, major repairs, etc.).

• Reserved Vehicle is reserved for future use or assignment.

• Retired Vehicle has been removed from active fleet but kept for record-keeping. 

How to change Vehicle Status

Step 1: Navigate to the vehicle profile

Step 2: Click the current status badge

Step 3: Select the new status from the dropdown menu

Step 4: Add a note explaining the status change (optional but recommended)

Step 5: Click "Update Status

automatic status changes

The system automatically updates status in certain situations:

• When a maintenance appointment is scheduled, status changes to "Maintenance"
• When a driver is assigned, status changes to "Assigned"
• When an assignment ends, status returns to "Active"

status-based notifications 

Configure notifications to alert relevant personnel when status changes occur.